If you want to do a good job in production management, which three meetings must you open?
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Speaking of meetings, many corporate managers can be described as "love and hate." "Love" seems to be through a meeting. We can solve many problems and enable all departments to have a good communication. "Hate" is because we have occupied a lot of meetings and took up a lot of time. In the end, it seems that we did not meet our meeting. Effect.
Today, from the perspective of production management, we will talk about three aspects of factory production management that must be opened: the group meeting, the production coordination meeting, and the single meeting.
1. Team meeting
Grassroots management is the most basic and important part of the management and management of enterprises. Only by doing a good job at the grassroots level, the foundation of an enterprise is strong, and the cohesiveness of the enterprise will be stronger. This is a necessary condition for a fast enterprise. The early morning meeting of the team is the top priority for grassroots management.
At present, most of the company's team will only stay in one-way communication, or simply arrange the work, some forms are very random, and some directly evolve into a name. Every day in our workshop, every team has to open an early morning meeting. How can we make the biggest strength in this short period of 10 minutes to 15 minutes? In addition to the line-up and attendance names, I would like to highlight the main contents of the morning shift:
(1). The day before yesterday
To make a review and summary of the production situation, quality status and efficiency of the team yesterday, and to make a briefing on the employees who performed well yesterday, the employees who performed poorly, the problems that occurred yesterday, and the planned completion rate.
(2). Arrangements today
I often go to our company, I will ask the frontline operators: "Do you know what your production tasks for this team are today? How much can you achieve to achieve your goals?"
Few employees are able to answer me accurately. Each team is the last mile of our production management. We often do planning, setting goals, and tasks. We only stay at the team leader level, and even we only stay at the shop supervisor level.
Let every employee know the team, what is the planned task for the last mile? This is crucial:
Announce the production schedule and the focus of the day, including process allocation, machine type, production quality and 5S, so that employees have an understanding of the day's production and other conditions, emphasizing the importance of safety production and implementation requirements. New products, new methods, new processes, etc. should be promptly communicated to employees.
(3). Train the team
The morning meeting of the team is also the basis for the company's various policy propaganda, thus strengthening employees' understanding of the company and understanding of the products. The team meeting can strengthen the employees' understanding of the company culture, thereby improving the quality of the employees themselves. Through the morning meeting, you can communicate with the higher level instructions, policy guidelines, work processes, work discipline, education and training, so that employees can more clearly understand the company's policies and policies, the company's cultural philosophy and their work direction, to enhance Work efficiency.
In the process of business visits and investigations, we often find that the high-level ideas are very good. Our ideas, some of our policies are also very good, but to our employees? It became a misunderstanding! do not know! Not supported!
why? In fact, this last mile team did not open well.
(4). Time control:
Generally controlled in 10-15 minutes
Some people may say that we are a traditional industry. Our team leaders are not of high quality and the meeting is not so good. This is actually a big misunderstanding.
The misunderstanding is that we feel that people who need high academic qualifications and high quality can start a good morning. Many of our team leaders don't seem to have the ability to open such a morning meeting, so we simply can't open it. It's better to use this 10 to 15 minutes to let everyone do more products on the production line.
The quality of our team is determined by the industry attributes of each industry. We don't think that the quality of our employees is not high. What is to be done as a good manager is how to cultivate the qualities of these people and improve his skills.
Morning meetings are a great opportunity to train our grassroots managers. It is good practice to open the team early and establish a morning meeting account.
The morning meeting account has a standard format, such as yesterday's output, yesterday's quality of the team, the number of attendance, which performance is excellent, which performance is not good, to criticize or praise, today's production tasks, to Matters needing attention...
Before the first day of work, the last thing the team leader had to do was to make the morning meeting account clear. When the meeting arrived the next morning, the team leader, whether he had attended college or not even attended high school, as long as he could recognize the words, according to the account, he would be able to open the team well.
In accordance with this fixed format, the team leader will follow the instructions for the first phase; the second phase will begin to add some of his own understanding elements; in the third phase, he will be able to become a qualified team even without this morning meeting account. Long, can also develop a summary of yesterday's work, make an arrangement for today's work, and do some training for team training.
According to the account book, the book is read a hundred times and it is self-evident. We open the morning meeting every day, keep a frequency, one month, two months and three months. After half a year, the team leader, I believe it must be a qualified and excellent. Team leader.
Therefore, don't complain about the team, complain that the team leader's cultural quality is not high, but to cultivate, and to train in a mechanism.
Frequency, sometimes more important than content. In fact, the early meeting will not be able to tell how many chicken soups, but actually tell some content: summary of tasks, task release, problem solving and solution.
This is the first meeting---the morning meeting of the team that is led by the team leader every day.
2. Production coordination meeting
The Production Coordination Meeting, also known as the Production Scheduling Conference, is led by the PMC department and organizes the convening of production, quality, technology and other departments responsible for the production system (above the supervisor level). This is to arrange and balance the production progress, and to study the meeting convened to solve major problems that cannot be solved by each department or workshop.
As an abnormally frequent SME, our daily production plan release, production abnormality notification and coordination of various issues make the production coordination meeting necessary. The effective convening of the production coordination meeting every day is a guarantee for the normalization of production.
What is the content of the Production Coordination Meeting?
(1). Summary review of yesterday's production plan and the achievement of each workshop
Completed, we have to conduct assessments, rewards, and notifications. If it is not completed, we must also assess it. According to the process of the planned task, how to assess it.
How is the enterprise's PMC running? There is only one action to measure, that is to see if you can assess the achievement of your daily plan every day?
If you can assess the completion of yesterday's plan and check it out (no comments), it proves that your company's PMC operation is very good. If the assessment is not going on or if you have not done an assessment, or if you have an assessment, then it is not good to prove that your PMC is running.
(2). Clarify the planning tasks of each workshop today
(3). Troubleshoot the anomaly
All departments must complete today's daily plan and complete tomorrow's plan. If there are some abnormal situations, everyone needs to cooperate to deal with it. At the meeting, we need to carry out an efficient communication and make three decisions: fixed, timed, and fixed. That is, who? What time is it? What is the action to complete? (solving what is abnormal)
(4). Time control: The time of the production coordination meeting should be controlled within 30 minutes.
Sometimes, you may feel that we did not open this coordination meeting. It seems that there are not so many exceptions. There are so many exceptions in a meeting.
In fact, the anomaly has always existed. This is just the fact that the company has implemented many of its own management actions to make the original underlying anomalies appear.
When this meeting took about two to three months, our production coordination meeting became very efficient. And it enables all departments to conduct an effective communication around the achievement of our daily plan.
Production Coordination Meeting, it is not a problem discussion, it is not a tea party, and the time is controlled within 30 minutes.
Therefore, we must also have a clear agenda. Which department will speak at any time? How many minutes do you speak? There must be clear regulations.
3. Workshop to single meeting
Workshop-to-single meetings are generally organized by various processes within each workshop.
Many traditional enterprises have long process flows, such as furniture factories and hardware factories. There are many processes in the process of a workshop to be transferred. Can we do fast shipping? Can you compress the production cycle? It is to see if the connection between the various processes is in place.
This requires us to create an efficient communication mechanism every day, so that each team leader and workshop will lead. Each process is organized around the tasks and processes of the daily plan received by our production coordination meeting.
Which order does each product go to? How much has it been done? How is it done, is there any abnormality? Everyone will come to investigate, communicate and confirm.
This is actually the key to whether our daily plan can be put to the ground and is the last very core.
A team meeting, a production coordination meeting, and a workshop-to-single meeting are three meetings that must be opened for us to do a good job in production management.
What are the three principles that need to be grasped? Process rigorous, control time and improve efficiency.
Each of the above will have a clear agenda for the meeting. For example, the team will have an early meeting account, the production coordination meeting will have an agenda for the production coordination meeting, and the single meeting will have a single meeting process.
I hope that we can open these three meetings when we are in production management to ensure the smooth progress of our production and improve our production efficiency.