SME IT project plan
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IT projects have a certain role in large-scale commercial organizations, or small and medium-sized enterprises, and in your daily life, more or less will encounter something involving this category, you will wake up in the morning, you hold The PDA phone (electronic personal assistant) started, look at the boss who is dating today, or meet with the supplier, or go home at night to see facebook, chat with friends, there are IT components. Is it just that everyone is aware of it?
Or have you used it well? Today we will talk about the IT project plan in the printing industry, so that everyone can have a deeper understanding of this.
Enterprise needs in IT projects
Take the SME printing industry as an example. The general daily operations are divided into file storage, customer quotation, order processing, process flow allocation, and material inventory management. In the process, the process is more important. From the beginning of the order, the customer and the management want to know the progress of the relevant project at any time. It is not difficult to understand. From the customer's point of view, they want to know when the product can be completed, so that the freight can be carried out. Or market sales. From the perspective of internal management, they want to know the progress of the project, how to arrange the manual work, and order materials (such as paper and ink) from the supplier according to the engineering order, which can control the cost and reduce the accumulation of unsalable inventory. Or the problem of insufficient materials.
Business solution
A suitable IT solution is beneficial to all businesses and is not harmful. Of course, it must be effective in line with the actual needs of all walks of life. Today, most of the large-scale factories in Hong Kong have been relocated to the Mainland, and small and medium-sized printing plants are still working hard in Hong Kong. SMEs are just in need of systematic improvement to be able to work closely with employees and customers to achieve maximum benefits from limited resources. I believe that they are also manufacturers and proprietors. The vision of management.
Easy process management combined with barcode application
In the case of a large number of documents entering and leaving each day, SMEs are not easy to know the progress of each project, or predict that the project can be completed at that time. If there is a system, the automatic identification code (ie barcode) can be added from the beginning of the order to manage the project. And the production process is ideal for SMEs. The main operation is to add the barcode from the first confirmation order. Whether it is an outbound order or a domestic factory processing order, it can be followed up by barcode scanning for easy operation. Management or colleagues can easily know the production process, which can reduce the problems of engineering delays between colleagues and customers in the past, thus improving communication misunderstanding and increasing work efficiency.
Investment and return
The system investment for the above proposed process management is divided into two major directions. One is DIY's own construction, and the other is to purchase it from the market. Of course, the cost of building itself may be cheaper than the outsourcing, but it has increased a lot in the cost of human resources, because there are many factors to consider. Small bosses can be assembled on the computer field, or the company's total mobilization to find a way, then who works? Isn't that a major loss, not worth the loss, and is it effective?
Don't worry, there are related systems available for purchase in the market. Large systems such as ERP, MIS in the middle, and Job Tracker in the small, all can be purchased in the market, as well as general suppliers in addition to standard equipment. In addition to the system, there are also some tailor-made services that can be tailored to the needs of the company.
The following are some relevant system information on the market: share it with you for reference.
Job Tracke project tracking
Job Tracker is the easier-to-implement system in the three major applications: the "entry system." The system mainly manages the daily engineering orders and puts on the barcode number to facilitate reading in the barcode scanner in the future, reducing the transcription errors, and the user can set the operation instructions according to the engineering order, such as prepress product design, material ordering, filming or CTP, typesetting, paper cutting, printing, post-processing or outsourcing processes, etc., users can freely set, and the user can use the bar code scanner to read the bar code printed on the engineering order according to the order of the process. The process is completed, and the process is completed. The barcode scanner is used to read and write directly into the system to reduce the keyboard input. The administrator can view the progress of the process through the system chart or the report to facilitate communication with colleagues or customers.
ERP enterprise resource planning
The ERP system is of course the most comprehensive system above. It is suitable for use by some large production organizations. The components include quotation, ordering, material procurement, project management, accounting and shipping schedule. They are very careful, of course, the cost is higher than the two. Not only money, but also ample human resources can make things happen, and the returns are naturally different.
MISP Printing Industry Information Management System
MISP is the balance between the above two systems. The system also has information such as engineering order management, process setting, warehouse management, real-time tracking, system reporting, etc. MISP supports a variety of professional mobile PDA computers, which can be purchased by users. Model, use the mobile mode to check the engineering order information from the account computer, or input related records, such as process progress, production accidents (washing machine, ink, maintenance, etc.), paper storage or material storage, etc. , through data transmission, sent to the server to update the daily operation record.
The process flow is expressed by the chart grattchart, and the chart is displayed in real time, starting, in progress, To the expected completion date.
Conclusion
All of the above three systems have their own characteristics. Users should understand the actual needs of the company when purchasing, and then measure how much they can pay. It is best to discuss with the relevant employees of the system in the future before purchasing, list all the needs, and Analyze, and with expert consultants to study which program is more suitable, and finally make a decision.